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IMPORTANT FILING INFORMATION

ACA Information Reporting Forms and Deadlines
2016 Tax Year Deadline

Forms 1095-B and 1095-C due to employees (to be postmarked if mailed, or sent by e-mail if applicable conditions met)

Deadline: 1/31/2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing on paper.

Deadline: 2/28/2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing electronically.

Deadline: 3/31/2017

See “When To File” in Form Instructions
Instructions for Forms 1094b & 1095b
Instructions for Forms 1094c & 1095b

YEAR END PREPARATION

  • Order 2016 tax forms (1099,1096) or apply for a transmitter control code if filing electronically.
  • Review vendor 1099 types and ID numbers & addresses in “Modify Existing Vendors” to ensure your information is accurate.
  • Review 1099 amounts using the 1099 Reconciliation reports (both invoice and vendor).
  • Print the Vendor List report and compare it to the I-9 that the vendors send with the information to use on the 1099.
  • Verify employee’s Social Security Numbers
  • Verify Federal and State ID numbers (Verify pay code settings.)
  • Box 12 codes on W-2’s and those used for calculations on tax pay codes (SSN, Medicare, Federal & State taxes)
  • Order your 2016 tax forms (W-2, W-3 unless filing electronically)
  • Balance your quarterly and year end reports to the end of the 3rd quarter.
  • Determine ALE Status and review reporting requirements at: ALE Status
  • Review reporting deadlines for tax year 2016
  • Order forms (1094 and 1095)
  • If filing electronically, must be registered with IRS E- Services and apply for Information Return Transmittal Control Code

Please contact us if you would like to schedule year end support and/or need a referral for purchasing forms.

TIP OF THE MONTH

Q: How can I use General Ledger Activity Reporting in Accounts Payable?
A: Go to Accounts Payable > Organization > Organization. Select the Interfaces tab and mark the “Allow activity reporting” box in the General Ledger tab. Now you can add Activity Numbers to Requisitions, Purchase Orders, and Invoices.

More Tips

GOING ON AT DALLAS DATA SYSTEMS

Dallas Data Systems, Inc. has been chosen by the State to be a representative vendor in the area of Municipal Software Systems. All of our products are available through the COSTARS purchasing program.

A SOC 1 Report (Service Organization Controls Report) is a report on Controls at a Service Organization which are relevant to user entities’ internal control over financial reporting. The SOC1 Report is what you would have previously considered to be the standard SAS70, complete with a Type I and Type II reports, but falls under the SSAE 16 guidance.

  • New Year’s Day -1/01/2016
  • Martin Luther King Day – 1/18/2016
  • President’s Day – 2/15/2016
  • Good Friday – 3/25/2016
  • Memorial Day – 5/30/2016
  • Independence Day – 7/4/2016
  • Labor Day – 9/5/2016
  • Columbus Day – 10/10/2016
  • Veterans Day – 11/11/2016
  • Thanksgiving Day – 11/24/2016
  • Black Friday – 11/25/2016
  • Christmas Holiday – 12/23/2016
  • Christmas Day – 12/26/2016 (Observed)

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